AUBnet Online Bulletin Board
Frequently Asked Questions

1. What is the AUBnet Bulletin Board?
   The AUBnet Bulletin Board is a web-based bulletin board system which allows AUBnet users to easily publish their own announcements pertinent to AUB on AUB home page and to aub-post mailing list subscribers.

2. Who can use the AUBnet Bulletin Board?
   
   1. AUB's officially assigned information disseminators and data owners can directly publish on AUBnet Bulletin Board. These announcements might be reviewed after they are actually published.
      
   2. Any person with a valid AUBnet username and password can use the AUBnet Bulletin Board. However, these announcements are filtered before they are actually published.

3. Do I need any computer knowledge?
   No, no computer knowledge is required. Simply follow screen instructions, type your announcement and press submit at the bottom of the page.

4. How can I correct or change my announcement?
   If you know your event number, click on this link to change or update your announcement. Follow screen instructions:
   1. Enter the event number for the announcement you want to update
   2. Check the Create or Update an event radio button and
   3. press login.
   4. The Web Submittal form with your details will show up on the screen.
   5. Change the details as you wish and press submit to resubmit the form with the new information.
   If, however, your event has already been approved then you'll get an error message saying that the event “is closed”, meaning that you cannot update it anymore.

5. What if I forget my event number?
   In case you forgot your event number, you simply have to search for the event in our database.
   1. Use the Search Options Form.
   2. Enter your AUBnet Username and Password
   3. Leave the Event Number blank and
   4. Check the Search for an Event radio button.
   5. Then press Login at the bottom of the form.
   6. This will bring the Search Options Form where you can search for the specific announcement you want to modify.

6. What is the Search Options Form?
   This Form helps in your search for a specific announcement. Please note that
   • If you leave all fields blank, the form will return all announcements that have not yet been approved.
   • If you enter the Person in charge of event, the form will return only the announcements made by that person.
   • Likewise, if you enter a specific date, the form will return only the announcements included in your specified date.
   • After you have filled in your specific search criteria, press Submit.
   • The Search Results Form will appear with a list of records that conformed to your request.
   • If the record has not been approved, you can modify it by pressing the Update button.

7. How can I delete an event?
   To delete an event you follow the same procedure as to correct or update the announcement. Scroll down to the bottom of the form and press the delete button.

8. Why is it that sometimes I am unable to edit or delete my announcement?
   The answer is that your announcement has already been published or has been approved to be published on the AUBnet Bulletin Board. In such cases, you will get a message saying that the event has been closed. You'll still be able to view your announcement but no modifications can be made to it.

9. Can I view another user's announcement?
   Yes, all announcements can be viewed but only the person who entered the announcement can modify it.

10. When will my announcement be published?
    
    • If posted with a user pre-specified "Display Date", events will start to appear from that date.
    • If posted 8 or more days prior to the "Event Start Date", by default announcements will start to appear on the 7^th day prior to the event date.
    • If posted within 7 days from the "Event Start Date", by default announcements will start to appear on the next day of posting.
    • If posted on the same day, event will not appear.

11. When will my announcement be removed?
    All announcements will be automatically removed from the Bulletin Board window on the "Event End Date" as specified by the user.
    Expired events are retained in the Bulletin Board database and can be accessed via the Bulletin archive search.

12. What if I forget the date when my announcement will be displayed on the AUBnet Bulletin Board?
    On the exact date the announcement is published, you will receive an automatically generated email telling you that your event will be displayed on the AUBnet Bulletin Board.

13. Security Information windows keep popping up whenever I submit any request. Can I stop these screens from popping up?
    Yes, you can. Follow this link which will guide you through the process of accepting a new Certificate Authority. It will add the PCNS certificate to your browser's lists of Certificate Signers. This means that any certificate signed by PCNS will be accepted by your browser without any warning.

14. When and how is the AUB Bulletin Board window updated?
    The AUB Bulletin Board is a fully automated web self-service system. Authenticated and authorized users post their announcements to a database using a web form. A script runs every midnight, queries the database for an optimized list of current announcements, formats the announcements based on categories placing the most critical and most current events higher on the template, fills the gaps with tips, generates the new bulletin board and publishes it on AUBweb.
    

15. In what order are the announcements placed on the bulletin board?
    
    
    
    The rules that govern how the announcements are placed on the bulletin board are as follows:
    • The most critical events (such as alerts and maintenance notices) are placed higher on the template.
    • Announcements whose "Event Start Date" is equal to today's date are placed immediately after.
    • Following that are events whose "Display Date" is equal to or greater than today's date. (The "Display Date" is calculated either as the user pre-specified it in the "Event Submittal Form" or for those who did not specify a "Display Date", it is calculated as 7 days less than "Event Start Date".)
    • Next are events that have passed their "Event Start Date" but not their "Event End Date" sorted by date in descending order.

16. Who should we contact to comment, complain, correct or find out more about an announcement?
    The events posted on the AUBnet Web Bulletin are the creations of its users. The Computing and Networking Services staff do not have additional knowledge of the events, and claim no responsibility for their content. Please contact the person posting the event with your questions or concerns.